Up and Configuring Windows XP Fax
service isn't automatically installed in Windows XP. To install the
1. Open Control Panel, and click Add or Remove
2. Click Add/Remove Windows Components. Select the Fax
Services check box, and then click Next. The Windows
Component Wizard takes care of the rest.
Note: If you don't have a modem already installed, take care
of that now. Make sure the modem is connected to a phone line and
the phone line is connected to a working jack. (You'd be surprised
how often folks overlook these details.)
3. Check that the Microsoft Fax service (`Fax') is started and set
to automatic. You can do this from Control Panel->Administrative
4. Check that the Microsoft Fax printer driver is installed from
`printers and faxes'
After the fax component is installed, the next step is configuring
it. You configure the Fax service in the Fax Console, the
center for faxing tasks. To configure the Fax Console:
1. Click Start, point to All Programs, point to
Accessories, point to Communications, point to
Fax, and then click Fax Console.
2. On the Tools menu in Fax Console, click Configure
Fax, which starts the Fax Configuration Wizard. Click
Next to start configuring your fax information.
3. On the Sender Information page, include your name or your
business name and your fax number. Everything else on the page is
4. On the Select Device for Sending or Receiving Faxes page,
your modem will be selected, unless you have more than one, in
which case, select the right one. Specify send and receive options,
and whether you'll manually answer incoming faxes or answer
automatically when received.
5. On the Transmitting Subscriber Identification (TSID) and
Called Subscriber Identification (CSID) pages, enter your
business name and fax number. These fields really matter when
you're running special fax routing software. Most software of this
kind depends on TSIDs to determine where to direct an incoming
6. On the Routing Options page, specify how incoming faxes
will be handled. All faxes are stored automatically in the Fax
Console, but you can also print a copy or store a copy in a local
folder or on your network.
When you want to change or verify any of these settings, simply run
the Fax Configuration Wizard again. To open the wizard, on the
Tools menu of the Fax Console, click Configure
Sending Faxes from Your Computer
You can fax a
document that's stored on your computer by sending to your fax
printer. In this section, I'll explain how to fax a document from
your computer. If you can print a document, you can fax it.
To fax a document stored on your computer:
1. On the File menu of the document, click Print.
2. In the Print dialog box, in the Printer name box,
click Fax to open the Send Fax Wizard.
3. To supply the recipient's fax number, click Address Book,
and select one or more recipients just as if you were sending them
an e-mail message.
4. If you've already set up Dialing Rules, skip ahead. If you
haven't, click Dialing Rules. If you need to dial an extra
digit to get an outside line, or use a special carrier code, or
dial an area code even for local numbers, add those settings here,
and then click OK to return to the fax sending.
Very Important: Telephone numbers must be in the
canonical form in which a U.S. number would appear as +1
(626) 555-1212. If you use even a slightly different form
such as (626) 555-1212 or 1-626-555-1212, the dialing rules won't
be applied and the fax transmission will fail.
5. Select a cover page. Choose from the list or specify no cover
page at all.
6. Specify when the fax should be sent as well as the fax's
priority. Priority only matters if you're stacking up a number of
faxes to be sent at a particular time. In that case, the order of
sending will be determined by the priority you set.
7. Finally, you're presented with a screen recapping the details of
the fax and offering a chance to preview it. If the fax is a
multi-page one, you'll be able to preview only the first page.
If you're sending the fax right away, the Fax Monitor, shown below,
will start when the dialing does.